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Letter of a successful probation period template

Ileana

5.0

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You can use this letter to provide an employee with written confirmation that his or her employment will continue beyond the probation period (if applicable). You are not required by law to provide a letter like this or to have employees on probation.
 

Information you will need to fill in:

  • the end date of the probation period
  • that the probation ended successfully, and 
  • the start date of the person’s ongoing employment with the business.

Please note, a probation period does not affect any entitlements employees receive under the National Employment Standards or a modern award, such as annual leave, personal leave, and notice of termination. The probation period may be different to the minimum employment period for unfair dismissal applications.

Suggested steps for preparing a letter of successful probation period 

If at any time you need more information or assistance, call the Fair Work Infoline on 13 13 94 or visit 

Create your letter of a successful probation period

It is best practice to confirm with your employee that his or her employment will continue beyond the probation period. The letter should be given to the employee before the end of the probation period.

When drafting the letter you should:

  • review the letter of engagement to check the length of the probation period, and
  • check whether the relevant industrial instrument (e.g. an award or an enterprise agreement) contains any compulsory rules about probation.

This template has been colour coded to assist you to complete it accurately. You simply need to replace the red < > writing with what applies to your employee and situation. Explanatory information is shown in blue italics to assist you and should be deleted once you have finished the letter. 

Meet with the employee

While it is best practice to meet with an employee towards the end of their probation period, there is not a legislative requirement to do so.

Meeting face to face is an opportunity for you to:

  • provide feedback to the employee about their performance or conduct, and
  • explain why the probation period was successful.

Keep a copy of the letter of successful probation period

Keep a copy of the letter given to the employee and document the meeting for your records.

Probation successful

Your probation period with is due to end on .

I am pleased to confirm your ongoing employment effective >.

The terms and conditions of employment set out in your original dated will continue to apply to your ongoing position.

Thank you for your contribution to .

Yours sincerely,

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